Privacy Policy

GDPR & CCPA Compliant

1. Who We Are

Pharmatica is a podcast series produced by Pharmatica("we", "us", "our"), registered in England and Wales. We are the data controller for personal data collected through this website and in connection with Pharmatica podcast productions.

Data protection enquiries: info@pharmatica.io

2. Data We Collect

We may collect and process the following categories of personal data:

• Contact data: Name, email address, job title, company name, and message content submitted via our contact form.

• Guest data: Professional biography, headshot, social media profiles, and recorded audio and video content for podcast production purposes.

• Usage data: IP address, browser type, pages visited, and session duration collected automatically via analytics tools.

• Communications data: Records of correspondence between you and Pharmatica, including emails and form submissions.

• Marketing preferences: Whether you have opted in to receive communications from us.

We do not knowingly collect data from individuals under the age of 18.

3. How We Use Your Data

We use personal data for the following purposes:

• Responding to enquiries submitted via the contact form

• Coordinating podcast guest appearances and episode production

• Sending editorial newsletters and episode updates where you have opted in

• Analysing website usage to improve our platform and content

• Fulfilling sponsorship and partnership agreements

• Complying with our legal obligations

We do not use personal data for automated decision-making or profiling.

4. Legal Basis for Processing (GDPR)

For users in the UK and European Economic Area, we process personal data on the following legal bases:

• Consent — where you have explicitly opted in to receive marketing communications or to have your data processed for a specific purpose.

• Contractual necessity — where processing is necessary to fulfil a contract, including guest appearance agreements.

• Legitimate interests — where processing is necessary for our legitimate business interests, including improving our services, provided those interests are not overridden by your rights.

• Legal obligation — where processing is required to comply with applicable law.

5. Your Rights Under GDPR

If you are located in the UK or EEA, you have the following rights in relation to your personal data:

Right	What it means
Access	Request a copy of the data we hold about you.
Rectification	Ask us to correct inaccurate or incomplete data.
Erasure	Request deletion of your data where no legitimate basis exists for retention.
Restriction	Ask us to limit how we process your data in certain circumstances.
Portability	Receive your data in a structured, machine-readable format.
Objection	Object to processing based on legitimate interests or direct marketing.

To exercise any of these rights, contact us at privacy@pharmatica.io. We will respond within 30 days. You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk.

6. Your Rights Under CCPA

If you are a California resident, the California Consumer Privacy Act (CCPA) grants you additional rights regarding your personal information:

• Right to know: You may request disclosure of the categories and specific pieces of personal information we have collected about you, the sources from which it was collected, the business purposes for collecting it, and the third parties with whom it is shared.

• Right to delete: You may request deletion of personal information we have collected from you, subject to certain exceptions.

• Right to opt out: We do not sell personal information. If this practice changes, you will have the right to opt out.

• Right to non-discrimination: We will not discriminate against you for exercising any of your CCPA rights.

To submit a verifiable CCPA request, contact us at privacy@pharmatica.io or use the Contact form on this website. We will acknowledge your request within 10 business days and respond within 45 calendar days.

7. Data Retention

We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, or as required by law. Contact form submissions are retained for up to 24 months. Guest production data, including recorded content, is retained for the lifetime of the episode's publication. Analytics data is retained for up to 26 months.

8. Third-Party Sharing

We do not sell, rent, or trade personal data. We may share data with:

• Service providers who assist us in podcast production, including Riverside (recording platform) and editorial tools, under appropriate data processing agreements.

• Analytics providers such as Google Analytics, subject to their respective privacy policies.

• Email marketing platforms, where you have opted in to communications.

• Regulatory authorities or law enforcement where required by law.

Any third-party processors are contractually required to handle data in compliance with GDPR and applicable privacy law.

9. Cookies

This website uses cookies to improve your browsing experience and to collect anonymous usage analytics. Essential cookies are necessary for the website to function and cannot be disabled. Analytics cookies are only set with your consent. You may manage cookie preferences through our cookie consent tool or your browser settings.

10. Contact & Complaints

For any questions about this Privacy Policy or to exercise your rights, contact our data protection team:

Email:info@pharmatica.io

Post: IMI Publishing Ltd., Shoreditch Exchange, Gorsuch Pl, London E2 8JF

We are committed to working with you to resolve any concerns. If you remain dissatisfied, UK users may escalate to the ICO; EEA users may contact their national supervisory authority; California users may contact the California Privacy Protection Agency.